National Post: Personal Assistant to Director, Panama City, G-6

The Position

Under the guidance and direct supervision of the Regional Director (RD), the Personal Assistant provides administrative and secretarial support, maintaining full confidentiality in all aspects of assignment, maintenance of protocol procedures, information flow and follow up on deadlines and commitments made.

Job Purpose

The incumbent performs senior level communications, administrative and secretarial support to the RD in close collaboration with the Special Assistant (SA) to the Regional Director.   The incumbent also provides organizational functions of the office in terms of:  providing effective communications support to the office; ensure facilitation of knowledge building and management; provide logistical support; and coordinates the secretarial services of the office.

Education: 

Completed secondary level education required. First level university degree preferred.

Knowledge and Experience:

• Mimimum of six (6) years’ experience in providing specialized administrative support to a senior executive, with experience in finance and administration;
• Experience in research assistance;
• Previous experience in the UN an advantage, and knowledge of protocol;
• Strong interpersonal and organizational skills;
• Computer literacy - Word, Excel, Power-point, etc.;
• Good knowledge of Atlas/PeopleSoft to be considered an advantage;
• Good writing and communication skills.
• Prior experience in Logistical support, managing data, managing documents, correspondence and reports; managing information and workflow; planning, organizing and multi-tasking; managing financial processes.