NATIONAL POST: Personal Assistant to Director, ESARO

Job Purpose

The incumbent provides senior level communication, administrative, organizational and operational support to the Regional Director in close collaboration, and under the supervision of the Special Assistant to the Director. The incumbent supports the day to day functioning of the Regional Director’s Office by effectively managing the Director’s schedule; maintaining the correspondence and filing system; providing timely logistical support, including documents and files for meetings and missions, and coordinating the administrative services of the office.

Required Qualifications and Experience

• Completed Secondary Level Education required. First level university degree  is an asset, ideally, in business, organizational management or related area
• Six years of relevant experience in executive secretariat and management;
• Strong experience in administration, including filing and maintaining correspondence systems;
• Ability to prioritize, remain focused and deliver under pressure;
• Strong experience in multi-tasking, and effectively managing requests with a strong commitment to meeting deadlines;
• Strong planning and organizational skills;
• Prior experience in the UN system is an asset, including knowledge of protocols;
• Proficiency in current office software applications and corporate IT financial systems;
• Strong written, verbal and interpersonal communication skills.
• Fluency in English is required. Working knowledge of French and or Portuguese is highly desirable.