Note: Internal staff on abolished posts will be prioritized in line with UN Staff Rules
Note: The position will commence in January 2026
The Position:
As a member of the HR Client Services and Outreach Team, you will be providing administrative support to the talent acquisition function, manage contracts with external sourcing companies, manage contractual arrangements with donors and provide logistical support to outreach missions.
You will report directly to the HR Adviser, Talent Acquisition.
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The HR Associate, Staffing will provide administrative support to the talent acquisition function, manage contracts with external sourcing companies, manage contractual arrangements with donors and provide logistical support to outreach missions.
You will report directly to the HR Adviser, Talent Acquisition.
You would be responsible for:
A. Provide HR services in recruitment for international professional staff at P5 and above:
● Implement the recruitment process; provide input to job classification process, prepare vacancy announcement (review job descriptions and competency requirements), organize and coordinate the interview and selection process, prepare summaries and documentation for decision makers and appointment bodies;
● Prepare long list of candidates in the e-Recruit system in accordance with established procedures and quality standards; test e-Recruit upgrades as required;
● Provide HR services in staff administration for international professional staff globally and general service staff at HQ;
● Assist in producing documentary evidence required by auditors during audit sessions;
● Monitor contractual status of P5 and above staff: advise on appointments, extensions and separations; inform HR Advisor, Talent Acquisition on staffing issues to be followed up with the respective HR Business Partner;
● Create/update RPAs through UNDP HR Workbench, verify chart fields (COAs), and update COA information, set up vendor. Timely follow up with Finance staff and/or HR Information Associate on COA;
● Work with HR Analytics to generate required HR reports (e.g. staff approaching retirement, staffing with contract expiry date, pay-slips etc.);
● Liaise with UNFPA Travel Unit on UNLPs issuance/extension;
● Respond to staff questions, with the guidance, as necessary, of supervisor;
● In the absence of the HQ HR Associate and Team Assistants provide back-up support in GS recruitment at HQ and contract administration for consultants;
● Provide back-up support, as required, to the HR Specialist, Partnerships
B. Administrating contractual arrangements and interview logistics
● Provide logistical support to the recruitment process for secondees, JPOs and other youth and partnership programmes; including administering technical tests as needed, coordinating and facilitating interviews, including preparation of interview notes and reports;
● Monitor and report on data as needed;
● Provide support and oversee the administration of all contractual arrangements of executive search and related recruitment services firms, including MOU’s or agreements with educational institutions;
● Serve as procurement focal point for talent acquisition related procurement activities.
C. Providing logistical and administrative support to sourcing, branding and talent acquisition initiatives
● Support the preparation of documents for outreach missions and special recruitment / acquisition / branding and sourcing projects and initiatives internally and externally;
● Serve as the logistical focal point for such activities; making travel and hotel arrangements, prepare travel authorizations and book venues where needed;
● Provide training initiatives for HR focal points on recruitment procedures, standards and trends;
● Identify and procure marketing supplies as needed;
● Participate, as requested, in meetings/events, including minute taking; proactively ensuring successful execution of the above;
● Support meetings with high-ranking visitors, ensuring appropriate protocol and procedures for all appointments and meetings.
Qualifications and Experience:
Education:
Secondary Education with specialized certification in Human Resources, Administration or recruitment.
Knowledge and Experience:
- 6 years of progressively responsible HR and/or administrative experience is required.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling web based management systems
Languages:
Fluency in English; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.
Required Competencies:
Values:
- Exemplifying integrity,
- Demonstrating commitment to UNFPA and the UN system,
- Embracing cultural diversity,
- Embracing change
Core Competencies:
- Achieving results,
- Being accountable,
- Developing and applying professional expertise/business acumen,
- Thinking analytically and strategically,
- Working in teams/managing ourselves and our relationships,
- Communicating for impact
Functional Competencies:
- Providing logistical support;
- Managing Data;
- Managing documents, correspondence and reports;
- Managing information and workflow;
- Planning, organizing and multitasking.
Compensation and Benefits:
This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.
Disclaimer:
Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements.
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts.
Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.
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