NATIONAL POST: Programme Assistant, Moroto, Uganda, G-5

THIS POST IS OPEN ONLY TO NATIONALS AND PERMANENT RESIDENTS OF UGANDA

Position Summary:

Under the supervision of the Moroto Decentralized Office (DO) Programme Coordinator, the Program Assistant will:

• Provide administrative and secretarial support to the sub-Office.
• Facilitate incoming missions from Kampala or elsewhere.
• Maintain filing system for UNFPA supported projects in accordance with established classification system.
• Draft correspondences on programme related issues in consultation with programme officers.
• Facilitate logistic support and security related issues.
• Maintain Petty Cash for sub-office.
• Initiate project needs assessment in consultation with programme specialists.
• Provide overall management of sub-office premise.
• Provide support to the sub-office by coordinating and monitoring relevant business processes and procedures and activities, paying attention to detail and adhering to deadlines.
• Effectively provide general research support from records, reports and prepares periodic and ad hoc reports on programme and project activities.
• Prepare and maintains records documents and control plans for the monitoring of project/programme implementation.
• Keep the sub-office informed by providing relevant information, reports or status updates.
• Organize meetings; initiate and coordinates preparation of agenda and necessary documentation for meetings as well as workshops and conferences.
• Act as Secretary to internal meetings.
• Draft routine correspondences.
• Perform other support duties as required.

Qualifications and Requirements:

• Preferably a University Degree or equivalent
• Five years relevant experience in an international organization.
• Fluency in English.
• Incumbent is expected to have thorough knowledge and use of all relevant computer software applications.